Meeting Date: 16 January 2017

Start Time: 7:00pm

Location: Fighter Practice – 104 Frederick Street, Annerley.

End Time:  7:45pm

Chair: Henri de Monferrant (Seneschal)

Attendees: 

• Kathelyne Berghart
• Kara of Kirriemuir
• Eleanor de Foresta (Constable) 
• Dimitri Borodinski (Baron of River Haven) 
• James Yale 
• Gabriel de Beaumont
• Alain Quartier (Marshal)
• Henry Fox (Deputy Marshal – Fencing)
• Drake Morgan
• Ellianna Draconia (Herald) 
• Wei-Ming Cheng (Chirgueon)
• Ismenia Gamel
• Gwen 
• Sebastian Tokkler 
• Rufus Adycote of Mynheniot (Baron of St Florian de la Riviere)
• Wojciech Waz
• Nesta verch Wyn (Reeve) 
• Jessica of Fearn Abbey

Apologies: Acacia, Ethne

Quorum met?  YES               

Minutes: Motion to accept previous minutes by: Henri. Seconded by: James

AGENDA

Officer Reports

• Nothing new to report except for Arts and Sciences.  Nicola has had to step down for personal reasons. We thank her for her hard work as the A&S officer.  Jessica of Fern Abbey will be filling in as deputy while the process is carried out to find a new Officer.  Applications are called for anyone who is interested. This will be posted on Facebook.

• Outstanding Officer succession and handovers.  Hospitaller, Captain of Archers and Chirurgeon all need to advertise and call for deputies.
• The website is currently behind.  I’ve been in contact with Flur about updating.  I need to get all the information sent over. I’ve been busy with other items recently.  Lankin has offered to help so I’ll be utilising him to help get this sorted. First on the list is getting the calendar up to date.
• Great Northern War.  A general update and discussion was held.  Old BP Park site is not available this year.  After a lot of searching, a location at Chambers Flat was found.  Proposal will be put out for review on the GNW Facebook group which can be shared to any who are interested and want a say.  An extra ordinary meeting will be help on Monday the 23/01/2017 to approve final proposal after comments are considered.
• Supanova was discussed.  Final thoughts were that buying a booth was not good use of funds and that a better result could be achieved by people who attend anyway handing out flyers when asked about their costumes.  We need someone to run and organise flyers. I’ll put a call out on Facebook about this.

Event approvals

• Turkish Bazaar ran by Kathelyne.  Also includes Second Tournement of the belt ran by Rufus.  Asked for $20 for cleaning goods for toilets. Gab’s seconded, no one objected, all approved.  February 18^th 10am – 4pm, Pot luck, $3 members, under 18 free, +$5 non-members all ages, held at John Chandler Park, Indooroopilly.
• Third Tournament of the Belt ran by Rufus. Helen seconded, no one objected, all approved.  March 18^th 1pm – dark, pot luck, $3 members, under 18 free, +$5 non-members all ages, held at Perth Street playground, Perth St, Camp Hill.
• Knights of the North ran by Stanzi.  Drake seconded, no one objected, all approved. April 29^th 12:30pm – 5pm, pot luck, $5 members, under 18 free, +$5 non-members all ages, held at Fairfield park, Fairfield road, Fairfield. 
• Festival Encampment Food Fund ran by Nesta.  Float requested of $4800. Barony to pay for one load of firewood and half of large pavilion as all of the North has access to and shares these facilities (Amounts to $537.00).  Seconded by Jan, no one objected, all approved. Held at Rowany Festival, rates to be advertised.
• Lo Que te Haga Feliz ran by Gabs.  Seconded James, no one objected, all approved. July 1^st 1:00pm – dark, pot luck, $5 members, under 18 free, +$5 non-members all ages, held at Fairfield park, Fairfield road, Fairfield.
• St Florian September Baronial ran by Nesta.  Asked for $100 for site hire. Seconded Kara, no one objected, all approved.  September 2^nd 4:30pm – 9:30pm, pot luck, $5 members, under 18 free, +$5 non-members all ages, held at 104 Frederick Street, Annerley.

Storage Container

• The container is full beyond what is practical.  There will be two workshops. The first on the 4^th Feb will be to sort through the items to figure out what we will keep, what we will donate and what gets thrown.  The second will be on the 4^th March to properly organise and catalogue what we have.  If you want a say on any of this then you must be at the clean out days.
• Loaner armour has been discussed and there are plans afoot but with GNW planning taking up so much time this has been set back.  Will report again next month.

Next meeting will be on Sunday the 19^th of Feb at the Baron and Baroness Abode.